Category: Outlook

Outlook cleaner upper from Microsoft
article #1124, updated 98 days ago

Something new:

https://diagnostics.outlook.com/#/?env=ExRCA

Categories:   Outlook & Exchange   Outlook

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Clean Microsoft Outlook
article #1121, updated 102 days ago

Outlook has many command line options. Several of them do various forms of cleanup, and this can help Outlook performance a lot. To do them all (as of Outlook 2013 and 2016):

  1. Create C:\CLEANOUTLOOK.CMD containing the below:
"outlook.exe" ^ 
/cleanconvongoingactions ^
/cleandmrecords ^
/cleanips ^
/cleanmailtipcache ^
/cleanreminders ^
/cleanroamedprefs ^
/cleansniff
  1. Find a working Outlook shortcut, do a Shift-Rightclick on it, and choose “Open file location”
  2. Copy that path (e.g., C:\Program Files\Microsoft Office\root\Office16), paste it into a non-administrative CMD after CD, to get the CMD into that folder
  3. Enter C:\CLEANOUTLOOK.CMD

Done!

Categories:   Outlook   

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Forward an Outlook contact group outside the company
article #1120, updated 105 days ago

If one has a Contact Group within Outlook which contains any in-company contacts, and you try to forward it outside the company, you will find that the receiver doesn’t get much. There is a way to do this:

Sender

  1. First open the contact group into its own window.
  2. Open Forward Group, and choose In Internet Format (vCard).
  3. Send the result to your recipient. This does not generate or send a standard vCard, but it does do something we need.

Receiver

  1. Receive the email. It will have a .txt file attached which looks something like the below.
Contact Group Name:	Test Contact group

Members:	

Firstname1 Lastname1	emailaddy1@company1.com
Firstname2 Lastname2	emailaddy2@company2.com
Firstname3 Lastname3	emailaddy3@company3.com
  1. Copy to clipboard, the lines of the txt file which contain names and email addresses.
  2. Create a blank Contact Group of appropriate name.
  3. Click Add Members, From Outlook Contacts. A box named Select Members: Contacts will come up.
  4. Paste the copied lines, directly into the white box to the right of the word “Members” in the Select Members: Contacts box.
  5. Click OK, and the new Contact Group will be created appropriately.

Categories:   Outlook   

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Set PST/OST maximum size by Group Policy
article #1114, updated 115 days ago

Once you install the Office 2016 templates:

https://www.microsoft.com/en-us/download/details.aspx?id=49030

you can set the maximum sizes:

Categories:   Outlook & Exchange   Outlook

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Outlook command-line switches
article #1106, updated 132 days ago

This is a very long list, the most complete list I’ve seen:

https://www.howto-outlook.com/howto/commandlineswitches.htm

Lots of possibilities for cleanup and fixup.

Categories:   Outlook & Exchange   Outlook

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Automatically backup PSTs
article #772, updated 157 days ago

From the amazing Matt Quick:

https://mattthequick.wordpress.com/2015/01/15/how-to-automatically-back-up-your-pst-in-outlook/

Automatic PST backups for Outlook versions 2002, 2003, 2007:

http://www.microsoft.com/en-us/download/details.aspx?id=9003

Can be made to work with Outlook 2010:

http://support.microsoft.com/kb/2030523/en-us

And something new for Outlook 2013:

http://outlookbackupaddin.codeplex.com/

Categories:   Outlook   

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Override Autodiscover for One Outlook Setup
article #1074, updated 194 days ago

Here is a way, using an XML file and a registry hack:

https://blogs.technet.microsoft.com/kristinw/2013/04/19/controlling-outlook-autodiscover-behavior/

Categories:   Outlook   

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Increase Maximum Size of PST and OST for Microsoft Outlook
article #1073, updated 200 days ago

For a very long time, it was thought gospel that Outlook had hard caps on size of PST and OST files, which equals a hard cap on the size of a mailbox that Outlook can see. This has, apparently, changed. 100-gigabyte OSTs are possible, and presumably larger. It is thought that very fast hard drives primarily, and certainly also good CPU and lots of RAM, are needed to reliably handle huge mailboxes and PSTs without corruption. It’s done by registry entries.

https://support.microsoft.com/en-us/help/832925/how-to-configure-the-size-limit-for-both—pst-and—ost-files-in-outloo

https://www.msoutlook.info/question/increase-pst-file-size-limit

Categories:   Outlook   

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Invisible rules in Outlook/Exchange
article #1027, updated 360 days ago

If you find that inbound emails are not going where they should go, but cannot find any Rules in Outlook or Exchange to match, they may be slightly corrupt and thus invisible. If you run Outlook with /cleanrules and /cleanconvongoingactions , this will eliminate all rules and also a queue which can be involved. A full list of command-line switches for Outlook, is here:

https://support.office.com/en-us/article/Command-line-switches-for-Outlook-for-Windows-079164CD-4EF5-4178-B235-441737DEB3A6

Categories:   Outlook & Exchange   Outlook

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Remove Duplicate Items in Outlook 2010 and Before
article #990, updated 510 days ago

Here’s a great tool, free of charge:

http://www.vaita.com/ODIR.asp

Categories:   Outlook